A quorum being present, President Stephanie Watson called the meeting to order at 2:05. Present were Annette Hatton from Academic Affairs; Freya Browning, Frances Cochran, Jeannie Dawson, Rachel Peavy for Greg Durham, Jim Graham, and Donna Kent from Agri culture and Environmental Sciences; Robyn Ansley and LaBau Bryan for Beth Richardson from Arts and Sciences; Janet Bjornlie, Darlene Bradley, Henry Bridges, Frank Patman, and Billy Walker from Business and Finance; Leisa Seabolt from Environmental Design ; Shea Landers from Family and Consumer Sciences; Miranda Rains from Forest Resources; Mary Lynn Orr for Merrill Edens from the College of Journalism and Mass Communication; Teresa Shirley representing Legal Affairs, the Office of the President, and the E qual Opportunity Office; Liz Stich from the College of Pharmacy; Ruby Heaton and Ben Rice for Margot Peter from Public Service and Outreach; Sally Kroehnke from Research; Sarah Douthitt from Social Work; Margaret Stephan from Student Affairs; Elizabeth Pa pe from the Terry College of Business; Tony Hughey from the College of Veterinary Medicine; Brenda Keen, Secretary; and Clyde Anglin, Immediate Past President.
Absent were Sarah Fraker from Academic Affairs; Deborah Jackson and Annette Ferguson from Business and Finance; Alison Huff from Development and Alumni Relations; Shea Ray from the College of Education; Betty Blum from the Graduate School; Joyce Moss from the School of Law; Ian Gray from Research; Shirley Reyes from Student Affairs; Allison Wright from the College of Veterinary Medicine; Linda Slaney, representative to USG-SC; and Mary Cash, Parliamentarian.
<3>Reports of Standing Committees
The meeting between the Executive Committee<.b> and Dr. Adams was postponed twice and has not been rescheduled. The committee has not addressed the draft letter presented by the Needs and Concerns Committee but will give it priority at the next meetin g.
The UGA-SC office has been wired and the computer installed. Ruby spoke with Victor about a ribbon-cutting ceremony for the office. He requested suggestions of possible dates.
The security policy for the office was addressed. Elizabeth made a motion that keys also be given to committee chairs. Annette asked whether there would be a person to schedule the office; Ruby replied a calendar will be set up, possibly using Corporate Time through Arches. As written, the policy required anyone using the office to schedule time a week in advance and pick up the key an hour in advance.
Elizabeth pointed out having to pick up a key is inconvenient. In the vote, there were 18 in favor and 7 opposed; the motion carried. Clyde said he would have extra keys made. Brenda made a motion that security codes be stricken from the policy and rep laced with references on where to find that information. There was no opposition. A vote was taken on the policy as amended by Elizabeth and Brenda's motions. All were in favor and none opposed.
Jim reported on his research into UGA-SC reapportionment. Copies of figures received from Melanie Kirk in the Human Resources Department were distributed to Executive Committee members. There is some increase in number of employees, but it should cause only minor change in the number of representatives. Stephanie asked if more information could be obtained regarding departments within units. Linda Slaney and Jim Graham will get more details from Ms. Kirk. Changes will go into effect next year.
Don Eastman requested that Clyde, as immediate past president, represent staff on the UGA Strategic Planning Committee. Dr. Eastman is chairing the committee, which will devise a five-year plan after receiving strategic plans submitted from departments a nd vice-presidential areas.
There were five volunteers for the ad hoc Legislative Committee: Shea Ray, Brenda Keen, Andy Permar, Linda Dudley, and Laurie Anderson. A Staff Council member is required to serve as chair.
Stephanie hopes to begin having outside presenters at the January meeting. She will invite either Provost Holbrook or someone to address the issue of daycare.
The Communications Committee plans to scan the recently compiled newsletter, publish it on the UGA-SC webpage, and announce it on the ugastaff listserv. The cost of a one-time postcard mailing to notify staff that newsletters will be available in hard copy only by request would be approximately $200. Web publication of upcoming newsletters could be announced in Columns and The Red and Black. Elizabeth distributed draft copies of a bookmark with information on UGA-SC to be included in folders for new university employees. Human Resources will cover the cost of reproducing the bookmarks. The committee is still investigating the possibility of having newsletters placed in the library.
The Health and Safety Committee had no report. The Needs and Concerns Committee is seeking volunteers for an ad hoc committee on childcare. The Classification and Pay Committee will meet after the Executive Committee meets with Dr. Adams.
There being no old or new business, the meeting adjourned at 2:50. The next meeting will be Wednesday, January 6, 1999 at 2:00 in Room Y/Z of the Georgia Center for Continuing Education.
Submitted by Brenda Keen, Secretary