Staff Council Minutes September 6, 1995 Linda Slaney, President, called the meeting to order at 2:00pm. The minutes from the last meeting were read and approved with changes. Those minutes with the changes will be mailed out by Friday, 9/8/95. Present were Linda Aaron, Angie Paul, and Deborah Shackelford from Academic Affairs; Rosemary Wood, Frances Cochran, Doris Bombich, Jennie Bartlett, Lynn Clapp, and Donna Wyatt for Agricultural and Environmental Services; Linda Brawner from Arts and Sciences; Clyde Anglin, Carol Bailey, Arthur Bastidas, Joe Cochran, Brenda Elrod, Tammy Dawson, and Pam LaSalle from Business and Finance; Margey McQuilkin from Development and University Relations; Nancy Fajardo from Education; Leisa Baker from Environmental Design; Geneve Bradbury for Lois Shackelford from Forest Resources; Beth Benjamin-Alvarado from the Graduate School; Susan Gabriel from Journalism and Mass Communication; Sheila Roberson from Pharmacy; Ian Gray and Warren Safter from Research; Suzana Smalley for Andy Permar and Willia McGinley from Services; Bill Kemper from Student Affairs; David Robinson from Terry College of Business; Tony Hughey and Penny Gibbs from Veterinary Medicine. REPORTS OF STANDING COMMITTEES Communications Committee: The Communications Committee met on August 23rd. Mark Toomey was elected Chair; Carol Bailey was elected Vice Chair; and Pam McNair was elected Secretary. This committee is currently gathering information for the cost of the newsletter and they should have an estimate by the next meeting. Their meetings will be held the 2nd Wednesday of each month at 3:30pm at the GA Center. The next meeting will be September 13. This report was given by Vice Chair Carol Bailey. A copy of their report is attached. Health & Safety: The Health & Safety Committee needs a Chair. If anyone on Staff Council would like to volunteer, please let Linda Slaney know. There is currently no date set for the next Health & Safety meeting. It was brought to the attention of the Health & Safety committee that the College of Veterinary Medicine had areas that were lacking in handicap accessibility; that has been brought to their attention and they are going to appoint someone to meet with Mr. Finkbone to work on correcting these problems. Needs & Concerns: Tony Hughey was elected acting chair and secretary for this committee. Tony Hughey announced that the OFCCP needs a new Ad-Hoc Committee. Please see attached copy of this report for more information on this committee meeting. SUB-COMMITTEES Benefits Committee: The Benefits Committee met on August 24th. Penny Gibbs was elected Chair. Ms. Phyllis Kiser, Benefits Counselor with Staff Benefits came to the meeting to answer questions. Items covered were Chiropractic Coverage, leave policy changes, and the dental plan. Please see a copy of the report attached to these minutes for details. Classification and Pay and Evaluation Procedures: This committee has not yet met. Diversity and Equality: This committee met on August 16, 1995 and Stephanie A. Watson was elected Chair. This committee discussed issues that were previously worked on last year. Tammy Dawson presented this report and a copy of their report is attached for more details and information. Staff Grievance Procedures Committee: This committee has met twice and Carol Bailey was elected Chair and Angie Paul was elected Secretary. We agreed to meet on the 1st Wednesday of every month at 1pm so that our out of town members can attend both of their meetings at UGA on the same day. Please see attached report for more information. Parking Concerns: This committee has not yet met. Executive Committee: The By-laws are in the President's office. The Executive Committee meetings and the Agenda setting meetings will meet every other Wednesday. The Executive Committee meetings will be held at 3pm and the Agenda Setting meetings will be held at 3:30pm. The next meeting/s will be held on September 20th in room 707 of Bio Sciences. A Parliamentarian is needed for Staff Council and this position is appointed by the Staff Council President. If you know of anyone who is interested in this position, have them write 2 or 3 paragraphs introducing themselves and explaining why they would like to hold this position and send it to Linda Slaney. The parliamentarian does not have to be a member of Staff Council so tell people in your areas to apply if interested. Linda Slaney announced that committee reports should be submitted to Angie 10 days before the Staff Council meetings so they can be mailed out with the agendas. On August 21st, Ruby Heaton, Mary Cash, and Linda Slaney met with Nancy Canolte concerning Olympic Volunteers. They talked about staff initiative to volunteer for the Olympics and Mary Cash and Ruby Heaton are going to create a task force to look at a before, during, and after the Olympics focus for volunteers. They are open for ideas and need any information on the Olympics that they can get. AD-HOC COMMITTEES Staff Advisor Program Committee: (see attached copy of report). This committee met on August 30th with people from Legal Affairs. Legal Affairs had some concerns about the wording used and suggested changes in the Grievance Procedures this committee is working on. REPORTS OF THE CHAIRPERSON PRESIDENT Linda Slaney gave a report for Linda Dudley on the State Wide Steering Committee. They are in the process of writing by-laws and are now called the University System of Georgia Staff Council. They are no longer a steering committee. Acting co-chairs were elected and they are Ramona Hasan from Georgia State and Linda Dudley from UGA. The Liaison to the Board of the Regents is Carol Pope from Kennesaw State College. Linda Dudley is the acting chair of the By-laws Committee. OLD BUSINESS A motion was made to accept the draft revisions of the Salary Increase Disclosure to Individual Employees Policy and Procedures. The motion was seconded and passed. This draft will now be sent to the President's Office. (see attached copy of draft for your information). NEW BUSINESS We need to form an Ad-Hoc OFCCP Committee. Contact Deborah Shackelford if you are interested in working on this committee. Tony Hughey will also help with this committee and its purpose will be to look and see what UGA needs to change and if these changes are being acted upon. Ian Gray reported that UGA has asked the Supreme Court to clarify what exactly it wants from UGA. Tell people in your areas about this committee and ask them to contact Deborah Shackelford if interested in working on this committee as an associate member. Contact Mary Cash or Ruby Heaton if you are interested in working on the Olympic Volunteer Task Force. Larry Dendy from Office of Public Information was in attendance and reported that the task force was a good idea but that Athens '96 and UGA have not been told any definite decisions. Jean Cleveland is the liaison to the UGA Olympic Committee and the task force should get with her for information. Nancy Canolte is the Athens '96 Volunteer Committee Chair. Linda Slaney reported that this Task Force actually came out of a meeting with Nancy Canolte so she has already been in touch with Mary Cash and Ruby Heaton. Mary Cash asked for everyone to go back to their units and notify people of this task force so that interested persons can contact her about what they know is going to happen during the Olympics and also for people to contact her about volunteering or ideas of volunteers needed. Linda Slaney reported that Aderhold and Life Sciences are scheduled to become gated parking lots very soon. George Stafford is working on the completion of this project and then he will look for other lots on campus that need to be gated. Ian Gray wanted to know if the law students that used to attend the Staff Council meetings were being notified since they didn't attend any more. Angie Paul wasn't sure but she does notify the two representatives in the Law School and Legal Affairs. Mary Cash said those students who used to attend had graduated but she would contact Angie Paul and give her the name/s of the new students to contact. The next Staff Council meeting will be held on October 4th, 1995. The meeting was adjourned by President Linda Slaney at 3:30pm. These minutes are submitted by Angie Paul. Please contact her for any changes, corrections, or additions.