Staff Council Minutes December 6th, 1995 Linda Slaney, President, called the meeting to order at 2:00pm. The minutes from the last meeting were read and approved with no changes. Those minutes are posted to the Staff Council Gopher. Present were Linda Aaron and Deborah Shackelford from Academic Affairs; Jim Graham for Rosemary Wood, Frances Cochran, Doris Bombich, Jennie Bartlett, Lynn Clapp, and Donna Wyatt from Agricultural and Environmental Sciences; Linda Brawner from Arts and Sciences; Clyde Anglin, Ronald Montfort for Carol Bailey, Ron Laughton for Arthur Bastidas, Joe Cochran, Maria Kuhn for Brenda Elrod, and Pam LaSalle from Business & Finance; Margey McQuilkin from Development and University Relations; Nancy Fajardo from Education; Leisa Baker from Environmental Design; Mark Toomey from Family & Consumer Science; Lois Shcakelford from Forest Resources; Beth Benjamin-Alvarado from the Graduate School; Susan Gabriel from Journalism & Mass Communications; Jeff Satterfield from Law; Stephanie A. Watson from Legal Affairs; Sheila Roberson from Pharmacy; Ian Gray and Warren Safter from Research; Andy Permar, Margot Peter for Willia McGinley from Services; Jeanell Muckle from Social Work; Norma Kesler from Student Affairs; David Robinson from Terry College of Business; Tony Hughey, Pat Lindl Schroder for Penny Gibbs from Veterinary Medicine. REPORTS OF STANDING COMMITTEES Communications Committee: Mark Toomey reported for this committee and asked that everyone go back to their units to see if anyone would be interested in working on a newsletter committee to produce the Staff Council newsletter. This committee would be ongoing and the members would not change every year; these members will stay on this committee even when the members of Staff Council change. Volunteers are needed so please contact either Linda Slaney or Mark Toomey if you are interested. AD-HOC COMMITTEES Staff Advisor Program Committee: (please see attached copy of report) REPORTS OF THE PRESIDENT Linda Slaney reminded everyone that if they could not attend a Staff Council meeting, they needed to send an alternate. They also need to notify Angie Paul or Carol Bailey as soon as they can who their alternate will be. It is important all members attend these meetings or that they send an alternate when they can't attend; if votes are needed on a particular item, we have to have a quorum present. Discussions arose regarding the holiday change proposal to include Memorial Day and take away Christmas Eve. Linda reported that she received a 35% response and out of those responding 60% want no change; 4% don't care; and 35% want to have Memorial Day off and would like the change to take place. It was decided that Staff Council would send a report to the President's Cabinet stating that the majority of the people want no change in the holiday schedule. This vote to send a report stating no change had only 1 opposed. The Executive Committee met with Carlton James and David Coker on November 17th, 1995. Mary Cash handed out a copy of a calendar (please see attached) she created and stated that it had been decided that monthly and salaried employees will be given permission to earn time and a half even though they normally don't earn Comp. Time. All employees can only earn Comp. Time up to 40 hours, you can't earn over 40 hours of Comp. Time. They are trying to reduce people on campus but the essential employees that have to be here can also earn Comp. Time and they can take it after the Olympics but they have to use it up/take it by the end of next September. If there are places on campus such as the Georgia Center, Public Information, etc. who won't be able to take their Comp. Time by next September, please let Linda Slaney know as soon as possible. Some type of compensation will be given to these employees. This is a Special Event Only issue and that means that anyone on campus can earn time and a half for the Olympics. This goes for every employee even those that aren't allowed to earn Comp. Time normally. There will be a form created that supervisors will be in charge of recording employees Comp. Time. Carlton James will be getting in touch with all financial managers regarding this form and how to monitor Comp. Time soon. OLD BUSINESS Tony Hughey from the Needs and Concerns Committee handed out a ballot to make the Classification, Pay and Evaluation Subcommittee a Standing Committee. This does take 2 consecutive votes and the next vote will be taken at the January Staff Council meeting. The vote was taken and it passed unanimously with 33 members voting. (please see attached copy of the ballot for your information). Linda Slaney announced that we still need an alternate to Linda Dudley on the State Wide Staff Council. Linda asked that everyone go back to their units and ask for a volunteer to be the alternate representative to Linda Dudley. This person will have to have e-mail access because most of the meetings are held via e-mail and they will have to travel twice a year to meetings. They will also have to have served on Staff Council before. Interested persons should contact Linda Slaney. Linda Slaney handed out a table of Staff Council Representation. Please check this table to see if the number of staff listed for your area is correct. (see attached handout). NEW BUSINESS In January, we will be setting up a Nominating Committee to nominate people for the June elections of Staff Council. If you are interested in serving on this committee, please let Linda know. The next Staff Council meeting will be moved to January 10th instead of January 3rd, 1996 due to the holidays. The meeting will be held at 2pm on January 10th. The Executive Committee meeting will be held at 3:00pm on January 5th and the Agenda Setting meeting will follow at 3:30pm. The meeting was adjourned by President Linda Slaney at 3:30pm. These minutes are submitted by Angie Paul. Please contact her if you have any changes, corrections, or additions.